Keeping historical WWCC and SMT info

  |   06/04/18

The Office of the Children’s Guardian requires all employers to keep historical information pertaining to WWCC details of our volunteer and paid workers.

This means that we need to keep accurate records of all renewals and verifications of people with a WWCC in our church who are working with children.
Likewise, it is highly recommended that we do the same with Safe Ministry Training information.
SaMRO has a Notes Template function to assist with both these items.
So when (for example) a person renews their WWCC and you then re-verify them, this is the process to follow in SaMRO:

  • When you need to update a person’s WWCC info or Training info, VIEW that persons record.
  • Note down their CURRENT WWCC or SMT info (whichever you are editing).
  • Click on the ‘Notes’ link above the Person Details window.
  • Click on Add Note
  • Use the dropdown  menu labelled ‘Note Template’ and choose either ‘Safe Ministry Training Record’ or ‘WWCC Historical Data’ (whichever you are editing).
  • Fill in the fields with the EXISTING information from that person’s record that you just made a note of.
  • Add any of your own notes under ‘Details’ if you wish
  • Click ‘Add’
  • Return to the person’s record, and OVERWRITE the existing information with the new data.
  • Save the record.

So this means that the persons normal record view will always have the current data in it, but any previous information for WWCC or Safe Ministry Training will be attached to their record and viewing via the Notes function.