- For Parishes
Safe Ministry Records are a vital part of the bigger picture of Safe Ministry in our churches.
It is essential that all of our churches keep precise, accurate and enduring records of all people in any way connected with our church – even very briefly. Those records include data like:
Full name, address and contact details
Date of birth
WWCC information (WWC number, expiry date, date of verification, result of verification, person who did verification)
Safe Ministry Training information
and potentially more data in the future
Most churches now record the above electronically in some way, but in addition there will always be a paper component for churches to manage.
These records must be kept indefinitely, and individuals must never be deleted from the system, even if they leave your church or they die.
Because there is very sensitive information in those records, security is vital – both physical and electronic (ie: backups of the data).
Many churches are still using spreadsheets for this information, but if your church uses a church management system like Elvanto, CCB or Jethro, that system can also be used to store Safe Ministry data – provided it runs on a secure, encrypted platform.
To help our churches maintain the high standard necessary, we now offer Safe Ministry Records Online (SaMRO). This is a database designed for any church to use as a safe, secure easy to use system for maintaining the electronic aspect of parish Safe ministry records. It is hosted, run and maintained by the Professional Standards Unit and is offered at no cost to any church in the Diocese of Sydney.
Here is a partial list of features and good reasons to consider moving your Safe Ministry records to the system:
Reasons to consider moving your Safe Ministry Records to SaMRO:
So this is a perfect solution for churches still using spreadsheets and even for larger churches who wish to keep their Safe Ministry records separate from their other church records.
Want your church to use SaMRO?
If you would like more information on using SaMRO, download:
Introduction to SaMRO.
And if you wish to transfer your church’s records to SaMRO, download:
template spreadsheet to copy your data into. Note: it is important to format the data in the template spreadsheet exactly as instructed to avoid problems importing it into SaMRO.
Any questions or problems, email the Parish Consultant: Neil Atwood
For more information on what constitutes Safe Ministry records, see this document:
Professional Standards Unit - Anglican Church Diocese of Sydney
© 2019 Professional Standards Unit
Anglican Diocese of Sydney