Safe Ministry Records Online (SaMRO) System – How to use

Keeping Safe Ministry Records

Safe Ministry Records Online (SaMRO) is a database designed for any church to use as a safe, secure easy to use system for maintaining the electronic aspect of parish Safe ministry records.

You can read about the SaMRO here. At the end of that page are links for a more detailed document and the spreadsheet template for data transfer.
Any problems or questions, email Neil Atwood

This is a guide to the basic functions of the system, but if you have any questions not covered here, please contact us directly.
This guide assumes that you already have the basic details of your church members set up in the system (something we assist with)

Basic Functions

Assuming you are logged in, and you have located the record of the person concerned:

  • Click ‘edit’ to begin adding information to the person’s record.
  • Scroll down the persons record until you see the WWCC section.
  • Enter the person’s Date Of Birth (DOB)
  • Enter their WWCC number. This must be entered in a particular pattern – see help text by clicking the ‘?’ net to the field for details.
  • Enter the date that the WWCC was verified by your church.
  • Enter the name of the person verifying the WWCC.
  • Enter the Expiry date.

Note that ALL these fields are required for proper WWCC records.

Tags: SMRO, WWCC

 

Using the system

 

More Advanced

Automatic Reminders of WWCC expiry and Safe Ministry Training coming due.

These operate entirely invisibly, and will send emails (and soon, an SMS) to the Safe Ministry Rep in your church and the individual concerned when:

  • The persons WWCC is six months and then three months away from expiry.
  • The persons Safe Ministry Training is six months and then three months away from expiry.

This assumes that the correct expiry dates are in the system for each person in your church.