- For Parishes
As you should be aware, WWCC renewals begin soon for workers (paid and volunteer) in our churches.
The Office of the Children’s Guardian (OCG) have released information on how WWCC renewals are to be managed.
The WWCC renewal information web page is here:
It is important that you familiarise yourself with the
process described on this page!
It will enable you to answer most questions from your church members about the renewal process.
We have recently been informed that all employers who maintain WWCC records for paid or volunteer workers are required to keep more information than previously thought.
The guiding part of NSW legislation is as follows:
Section 9A of the Child Protection (Working with Children) Act 2012 provides that each employer must ensure –
(d) a record is kept of each of the following obtained from the working with children register and that record is retained by the employer for 7 years:
(i) the working with children number of the worker,
(ii) the date on which each clearance of the worker ceases to have effect.
Up until now, the advice we had received was that it was acceptable to simply overwrite earlier verification information once a renewal has occurred. However, we have now been advised that details of previous verifications should be kept. The same goes for WWCC renewal information – pertinent because many of our workers will be renewing their WWCC starting this year.
What does this mean for us?
This means that all our churches who keep WWCC records will need to amend their record keeping in the following way:
How to manage this.
For most churches in the Diocese this will require a small modification in our WWCC record keeping practices.
Most churches in the Anglican Diocese of Sydney keep their Safe Ministry Records in one of three ways:
Church Management Systems
Your system admin person will need to add extra fields to allow for the extra information, and instruct the people responsible for Safe Ministry Record data entry on their use and purpose.
If your church uses the system offered by the PSU called SaMRO, you will see when you log in, that when you go into edit mode for a person’s record, that we have already added extra fields for the additional verification and renewal data.
You will simply use those fields as appropriate, leaving existing data in place.
This is probably more complex. Here is a suggested approach:
You are free to adapt the above information to suit your church’s particular record-keeping methods, but you are urged to put these measure in place as a matter of urgency.
The recent Royal Commission made it very clear how important comprehensive and up to date records are. While we cannot change our past practices, we can make sure that our records are kept correctly from this time onwards.
Any questions or clarifications, please contact Neil Atwood (Parish Consultant) via the contact page or on 02 9265 1547
Professional Standards Unit - Anglican Church Diocese of Sydney
© 2018 Professional Standards Unit
Anglican Diocese of Sydney