Resource Documents

A range of documents and forms relating to Safe Ministry in our churches. Note that some documents are now found under the relevant sections of this website. eg: Safe Ministry Representatives 

Click on the category on the left to reveal the list of documents with brief descriptions.

Last Updated on August 31, 2020

Suggested activities for use after an apology or a service of healing
Apology/Service of Healing Resources

Faithfulness In Service – 2017

Faithfulness in Service is the national code for personal behaviour and the practice of pastoral ministry by clergy and church workers. It is intended to identify the personal behaviour and practices of pastoral ministry that will enable clergy and church workers to serve faithfully those among whom they minister.
Faithfulness In Service 2017

Confidential Lifestyle Questionnaire

This form is only for use by clergy and people applying for an Archbishop’s Authority as a Lay Minister, as instructed by the Diocesan Registry.
Confidential Lifestyle Questionnaire

Safe Ministry Checks

Volunteer Children’s or Youth Ministry leaders
These are key documents relating to the Safe Ministry Check. But if you have not read more widely about this, we recommend you look at these pages before using the forms:
Safe Ministry Check – Information
Safe Ministry Check – A Church Guide

Visiting Leaders/SRE Teachers SMC Verification
If your church hosts leaders/SRE teachers  from other Sydney Anglican churches for events like: holiday kids clubs, SRE in schools under your Senior Ministers authority, combined youth groups, etc, use this template form to get verification of their Safe Ministry Check clearance from their home church.
Visiting leaders/SRE Teachers SMC Verification

Files:

Volunteer SMC form for adults (18yrs+)
Volunteer SMC Form for 13-17 year olds
Pastoral Guide for Senior Ministers
Guide for Safe Ministry Reps
Referee Form

Abuse Reporting Guide

For church workers (paid and voluntary) to use
Abuse Report Guide

Abuse Reporting Form

Use this form to record indicators or disclosures of abuse and refer to it when making a report to Family and Community Services (FaCS). This form must be dated and signed and kept in a secure location.
Risk of Harm Report

Incident Report

A form to be used when an incident involving injury to one or more people happens.
Incident Report Form
Incident Report (fillable Word doc)

Mandatory Reporter Guide

This is an online, interactive guide aimed a mandatory reporters (but usable by anyone). It is designed to help assess whether a case meets the ‘risk of significant harm’ threshold for reporting children and young people at risk in NSW.
The MRG can help to assess risks where a child or young person is demonstrating suicidal or self-harming behaviours and may be considered a danger to them-self or others.
Mandatory Reporter Guide

Faithfulness In Service – 2017

Faithfulness in Service is the national code for personal behaviour and the practice of pastoral ministry by clergy and church workers. It is intended to identify the personal behaviour and practices of pastoral ministry that will enable clergy and church workers to serve faithfully those among whom they minister.
Faithfulness In Service 2017

Safe Ministry Pledge

A resource that is a required component of Safe Ministry training and the Safe Ministry Check.
By agreeing to abide by the behaviour and practices outlined in the Safe Ministry Pledge, leaders help to make our churches safer places for everyone.
Safe Ministry Pledge

Application form for volunteer leaders

This form is recommended to be used as part of a screening process for volunteers. It is designed to be used in conjunction with the Safe Ministry Check form introduced in June 2020. It is a Word document that can be ‘branded’ with your church logo and information.
Volunteer Application Form

Safe Ministry Check

Under the Safe Ministry to Children Ordinance 2020, all workers undertaking ministry to children or youth must complete a safe ministry assessment including the Safe Ministry Check form as part of their application process.
There is a separate Check for adult leaders (18yrs+) and junior leaders (13-17yrs).
Safe Ministry Check

Job description

Every worker in a church should have a job description. This document is a sample of a simple job description for a volunteer worker.
Sample Volunteer Job Description 

Discipling tool for volunteer children’s/youth leaders

Above Reproach – Application form/discipling tool for leaders (Word doc)
NOTE: This version of Above Reproach supersedes all previous versions.
This document is useful as part of discipling program – especially with youth leaders. Recommended.

Permission Forms

UPDATED March 2020
Permission forms are used extensively in children’s and youth ministries. The first of the following forms is a generic form designed to be used as a ‘one off’ form for a number of children’s or youth activities. It is designed to be copied for styling and ‘branding’ by your church.
The second form is known as an ‘enduring’ permission form which may be completed (for example) at the start of a year, and is designed to cover all normal activities of a given group or ministry for the rest of that year. It is in the form of a template which may easily be merged into your church’s own stationary. It requires editing for dates and the church name before using.
IMPORTANT NOTE: These forms were updated in March 2020 to provide for permission for video-based meetings during the COVID-19 lockdown period.
Generic ministry permission form (.docx)
Enduring permission form (.docx)
This third form is specifically to provide permission for children or young people to attend video meetings via Zoom or similar platforms during the COVID-19 lockdown period.
Permission-Online Meetings (.docx)

Activity Approval Form

This form is important for all youth and children’s activities that take place off site (ie: away from the churches property).
Activity Approval Form (pdf)
Activity Approval form (fillable) (docx)

Incident Report

A form to be used when an incident involving injury to one or more people happens.
Incident Report Form
Incident Report Form (.docx)

Safe Ministry Guidelines

Contains both the Core Guidelines and activity-specific guidelines covering most church children’s and youth ministries, and relevant to ministries with other vulnerable people. NOTE: This does not replace the need to be familiar with the appropriate Blueprint document for leaders.
Safe Ministry Guidelines

Social Contact Policy

A significant challenge in our culture is contact with people in a ministry context. This document outlines recommended practices and policies for different age groups. It will be updated as the social media landscape changes.
Social Contact Policy v3.1

Transport Policy

Guideline for managing the transport of children and youth to be adopted by churches.
Safe Ministry Transport Policy

Signs of elder abuse

Older Australians are a growing group of vulnerable people in our community and churches. This guide (from a Government website) is useful in identifying elder abuse.
Elder Abuse types

Risk Identification Register

This guide can be used to create a realistic risk identification/assessment register for any ministry event. Duplicate as necessary.
Risk Identification Register

Incident Report

A form to be used when an incident involving injury to one or more people happens.
Incident Report Form
Incident Report Form (.docx)

Emergency Evacuation Procedure

Sample wording that you can use in your own church publications, and when conducting practice evacuations
Safe Ministry – Emergency Evacuation Procedure

Overseas Student Workers – Guide

Is your church/ministry considering using student workers from overseas?
If they will work with children or youth, this guide will take you through the process of preparing for them to take up a role in your church/ministry.
See also details of how overseas workers can obtain a NSW Working With Children Check in this PDF from the NSW Office of the Children’s Guardian.
Overseas Student Workers – a guide

Child Safe Standards

Based on their research and findings, the Royal Commission into Institutional Responses to Child Sexual Abuse recommended 10 Child Safe Standards to be implemented by organisations working with children. To assist faith organisations to implement these standards and the related National Principles for Child Safe Organisations, the NSW Office of the Children’s Guardian (OCG) has developed the following guide. It gives practical tips for faith organisations and includes examples which showcase how different organisations are already implementing the Standards and how they’ve established systems to prevent, detect and respond to child abuse.
Implementing the Child Safe Standards: A Guide for Faith-Based Organisations

Other resources regarding the Child Safe Standards are also available from the OCG website including: A guide to the Child Safe Standards; Engaging sensitively with survivors of abuse; Online safety for children.

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